A bit about the board

The Condor's board are responsible for the organisation and finances of the club, as well as developing and growing the club's membership and reputation. Board members are elected annually at the club's AGM.

All Condors members are welcome to stand for a position on the board. New board roles are added periodically as the club grows.

Each board member has different responsibilities see below for more details about the roles and for more info about the current board members.

 

The Board

We love cycling!

Cheryl Reid

Cheryl Reid

Club President

The club president has overall responsibility for the club and acts as a “figurehead”. They will be involved in local and national cycling developments and have final vote on decisions made within the club.

Ollie Jaques

Ollie Jaques

Club Secretary

The Secretary has overall administrative responsibility, including memberships, governing body affiliation and communication. They will also arrange any meeting within the club, such as AGM.

Helena Coker

Helena Coker

Treasurer

The finances of the club are managed and forecasted by the treasurer. They are lead sign off for any accounts, payments or subscription fees. Each year, the treasurer should present the clubs finances at AGM and arrange audit as necessary.

Peter Smith and Paul Boden

Peter Smith and Paul Boden

Race Secretaries

The Condors have a big race team and arrange events through British Cycling. The race secretaries are responsible for ensuring these are planned and communicated as well as having final say on entrants if events are oversubscribed.

Becci Curtis

Becci Curtis

Women's Officer

This role ensures the equal access as well as women specific access to cycling within the club. The Condors are very proud pioneer women’s specific rides and access to competition.

Arran Curran

Arran Curran

Training & Development Officer

This role is focussed on the creation and implementation of rider training programmes within the club throughout the year.

Joe Wilkins

Joe Wilkins

Kit Officer

It is the Kit persons role to ensure the famous “Pink and Black” is available for riders and has sufficient coverage for both club and our generous sponsors.

Jo Lankester

Jo Lankester

Social Secretary

Helps organise our legendary nights out on the Cowley Road and day trips for the club!

Philip Ross

Philip Ross

Time Trial Secretary

This role is responsible for planning and delivering club time trials in accordance with CTT rules.

Matt Wicks

Matt Wicks

Ride Leader Secretary

This role helps to support, develop and encourage ride leaders, the backbone of our club.

Chris Jones

Chris Jones

ORRL Race Lead

A new role for 2017/18. Leads on organising and running the Condor Oxfordshire Road Race League (ORRL) race; represents the club at ORRL meetings, and works closely with British Cycling and all local authorities in coordinating and staging the event.

 

Board Roles in Detail

Club President

Summary

The President should oversee the day to day running of the club, whilst always being well informed of the activities of which the club partakes.  A position of responsibility and leadership, the President coordinates the elected board members’ activities and will help to drive new initiatives identified by the club’s hierarchy or membership base.   Aligning activities to the club’s ethos and culture is paramount.

There are many factors necessary to the ongoing success of the Cowley Road Condors; the president’s role is often a balancing act with the overarching aim of ensuring the club achieves its mission and long-term goals whilst remaining close to the membership-base.

Key responsibilities include:

    • Having a full understanding of club principles and procedures
    • Ensuring the club has strategic aims and putting plans, and the appropriate governance, in place to achieve these aims.
    • Developing an achievable financial strategy, alongside the Treasurer and Secretary.  Having overall responsibility to ensure the club is financially operating within its means, and that the finances remain healthy, auditable, and allocated correctly to the different activities the club is involved in.
    • Providing support and guidance to board members, enabling them to fulfil their roles and achieve goals within a set time-frame.
    • Representing the club at events or being in attendance at functions in an ambassadorial role.
    • Identifying opportunities for club development and improvement to current processes.
    • Ensuring the club’s principles and culture remain as the membership continues to grow.
    • Ensuring the work of the board is visible, transparent and in-touch with the membership-base.
    • Putting in place necessary safety measures, and making sure the club is doing all it can to keep its membership-base safe when riding.  It’s essential to review this regularly as membership numbers increase to ensure we’re operating within Health & Safety guidelines.
    • Promoting the club within the local community to include establishing links with organisations and other cycling-related groups.
    • Ensuring affiliations to national cycling bodies are in place and are renewed at the correct time of year.  The affiliations need to match the club’s needs, i.e. suitable liability insurance.
    • Seeking sponsorship opportunities and regularly updating current sponsors in relation to the club’s progress and initiatives.
    • Hosting a club AGM and arranging member meetings to outline club news & developments.  Ensuring news is informative and communicated to the membership base via appropriate channels.
    • Carrying out the recommendations highlighted by members at the AGM.

Key responsibilities to the board:

  • Advising, being supportive or acting as a sounding board to the club’s hierarchy or membership base.  Board members must be happy carrying out their roles.
  • Ensuring that there is harmony amongst the club’s board and that they continue to operate as an effective group.
  • Monitoring the performance of the club’s board (according to their outlined roles and responsibilities) to see they are carrying out their functions.  Establishing a route forward if obstacles arise which may impact performance.
  • Ensuring communication regularly rolls-up to the president from board members and committees.
  • Remaining impartial and considered when participating in group discussion, whilst ensuring that everyone in the group is pulling in the same direction.
  • Providing final sign-off when agreeing plans around club activities or new initiatives.
  • Ensuring regular meetings take place with the board and putting in place specific ‘catch-up’ sessions with board members as required.

Club Secretary

Main duties to include:

  • Working closely with President and Treasurer on key Condor issues and financial approvals.
    • Providing input to financial and governance strategy
  • Having a full understanding and awareness of the club’s operation and any matters currently affecting the Condors.
  • Coordinating the board:
    • Setting up regular board meetings and assisting with arrangements as needed
    • Writing and distributing minutes, with actions
  • Overseeing membership, and along with the Treasurer ensuring that all members are fully paid up
  • Responsible for affiliation and membership of cycling bodies.  These currently include:
    • British Cycling
    • Cycling Time Trials
    • Wessex Cyclo-Cross league
  • Liaising with Oxford Brookes Cycling Club on membership queries and strategy
  • Responsible for procuring and distributing marketing materials
  • Organising shared documents amongst board members and having responsibility for the sending of mailings to Condor members via email.
  • Responsible for the main Condor email account
  • Providing a regular report of membership numbers and trends to the Condors’ board.
  • Working with the Web-Officer to update and add new content to Condors website.

Treasurer

Main duties to include:

  • To facilitate the financial management of the club ensuring due and proper safeguards are in place to protect the club's assets.
  • Works closely with President and Treasurer on key Condor issues and financial approvals.
    • Will help to develop the club’s financial strategy and will have input to  develop governance procedures
  • To monitor and administer both PayPal and the club bank accounts and maintain lists of authorised signatories.
  • To make payments on behalf of the club and facilitate the payment to the club by third parties.
  • To prepare monthly statements of income and expenditure.
  • To prepare a financial statement to the board for the AGM to be presented to members including accruals and budget forecasts.
  • Research and procure an accounting package to help maintain club accounts.
  • Will communicate regularly with board members to ensure full knowledge of current and upcoming financial commitments, e.g. club kit and ORRL event.

Women’s Officer

Main duties to include:

  • Strategy and direction of Women's cycling within the club
  • Defining a plan for the recruitment of new women members
  • Liaison with potential women members and offering support/guidance to existing members
  • Formation and management of a women’s committee to ensure women’s cycling strategy is achieved.
  • Representing the club where opportunity arises at events or women's cycling focussed activities, i.e. British Cycling events.
  • Coordination of Racing and TT teams, i.e. training rides, team organisation and elements such as transportation to events.
  • Attending training as appropriate, i.e. coaching.
  • Running women's only club rides - It's the view these should be run if requested or when appropriate.  The preference of the CRC for mixed group rides will remain.
  • Responsibility of the allocation of the WO operational budget
  • Has responsibility for the women’s email account
  • Works closely with the web officer to maintain and add content to the women’s section of the website.
  • Monitors the numbers and trends in the female membership-base.

Race Secretary

Main duties to include:

  • Coordinates and promote competitive cycling within the club:
    • To identify races/competitions that would be appropriate for members and to ensure these are communicated effectively.
  • To be directly responsible, alongside the club race manger, for the delivery of British Cycling sanctioned races.
  • Liaises closely with the Oxfordshire Road Race League and attends meetings as required.
  • Develops links with governing bodies (including British Cycling, Cycling Time-Trials and Wessex Cyclo-cross League).
  • Alongside Training and Development Officer, builds links with local coaches to seek development opportunities for all levels of ability.
  • Work alongside the President to identify and liaise with sponsors for events, where appropriate.
  • Provides assistance, support and guidance to the Women’s Officer and Women’s Committee, when required.
  • Helps to decide formation of TT Committee, and liaises with the group to develop plans for club TT events, Silverstone TTT, and hill climb competitions.
  • Works closely with Web officer to advertise events through webpage/social media

Kit Officer

Main duties to include:

  • Ensure club kit is available to members.
  • Expand current kit selection where appropriate. E.g. prize jerseys.
  • Liaise closely with the club’s board and kit supplier on key decisions, e.g. club stock requirements or implementing design changes.
  • Manage kit orders from opening to delivery.
  • Arrange sample sizes where needed.
  • Answer kit related questions from members.
  • Make members aware of kit news through the website and social media.
  • Manage kit inventory spreadsheet and associated payments regularly, especially after each delivery.
  • To lead on developing Condor promotional items and explore the creation of a casual range + accessories.
  • Will build and maintain relationships with kit manufacture and Beeline for storage of kit items.

Training and Development Officer

Main duties to include:

  • To produce and own, alongside the President, a strategy to cater for the club’s training and development needs.
  • To gather requirements and seek training opportunities for both men & women club members.  Required areas will include:           
  • A programme of ride leader training
  • Group riding skills
  • Skills for racing disciplines
  • Liaison with training/coaching organisations
  • Arranging of winter spinning/other fitness activities
  • Regular communication with the race secretary, women's officer and the greater club board will be essential.
  • To organise and schedule training sessions.
  • A budget will be allocated to the post holder for the provision of training.

The responsibility of delivering training will not sit wholly within this role, but the post holder will be asked to help co-ordinate club members into assisting with training sessions when appropriate.

Social Secretary

Main duties to include:

  • To coordinate and promote social interaction within the club.
  • Responsible for organising newbie rides, ensuring new members feel welcomed and valued.
  • Arranges social events for club members.
  • To arrange away trips for club members.
  • Works closely with the web officer to advertise and promote events.
  • To form a committee to organise the club’s Christmas party.
  • The social secretary will be provided with a budget set by the President, Treasurer and Secretary for club events

Time Trial Secretary

Works closely with the time trial committee to ensure the club achieves the following:

  • meets its obligations under CTT rules and regulations
  • plans and delivers a series of events to include individual (or team) time trials and the annual hill climb competition
  • carries out all necessary risk assessments, requests police approval and completes all paperwork required
  • co-ordinates volunteers for timekeeping, marshalling, and other duties relating to the events
    compiles event and series results
  • maintains an inventory of the club's time trial equipment
  • manages the agreed budget for equipment and prizes

Ride Leader Secretary

Main duties to include

  • creating a schedule for social ride leaders during the busy summer months where multiple groups are required
  • supporting and encouraging club members to become ride leaders
  • working with the Training & Development Officer to identify training needs for ride leaders
  • co-ordinating training for new and existing ride leaders
  • setting up initiatives to reduce barriers to ride leading, e.g. a buddy system pairing up newer riders with more experienced ones

ORRL Race Lead (New role for 2017/18)

Main duties to include

  • Lead on organising the Condor Oxfordshire Road Race League (ORRL) race
  • Representing the club at ORRL meetings
  • Liaising with British Cycling , managing the event and entries online
  • Organising risk assessments, insurance and notifying authorities (e.g. council, police)
  • Booking venue hire, the National Escort Group and medical services
  • Co-ordinating volunteers and activities for the event (e.g. signage)
  • Being the main point of contact on the day (usually 2nd Sunday in July)
  • Manage the ORRL budget - working with the Treasurer to ensure payments are made and received in a timely fashion

 


The Board meets every 6 to 8 weeks and a summary of meeting minutes can be found in the members area

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